Best software for team collaboration – 4 interesting propositions

Looking for free software to get things done as team? Here are some tools that should be in the inventory of anyone who wants to manage their business more efficiently.

Free on-line team management

Here are some of the most popular task management apps on the Internet. They have a wide range of collaboration and workflow tools. Thanks to them, you can easily assign tasks to employees and make sure they are completed on time. What’s important for small businesses, this post focuses on work organization tools that have extensive free versions – they’re perfectly adequate for most micro businesses if you’re managing a few projects and a few people on your team.

Use the table of contents and navigate to the section that interests you:

1. Asana – best task management software –
we recommend and use it ourselves

Project management software – Asana

Description:

Free task management software in both web and mobile versions. The free version is mainly limited by allowing the team of up to 15 people (plus it’s limiting some additional but not essential features). In addition, you get an unlimited number of projects and tasks.

A big plus is the possibility to upload large attachments (100 MB). Asana also has a milestone feature in the premium package. They allow you to name specific tasks as milestones.

This will make it simpler to track the progress of the project. Milestones can be seen directly on the timeline. Asana also has a very powerful reporting feature.

Thanks to advanced reporting you can choose and assign elements of the tasks that interest you to the taskbar, such as: tasks that you commissioned, a list of tasks that need to be done by the end of the week, tasks that have been completed and are waiting for your verification. It is an ideal solution for managing creative tasks where several people from different industries must work together.

The free version of Asana allows you to work with a list, a board and a calendar view. If you decide to choose the paid version you can additionally use the timeline view.

A video showing how the app works:

Features in the free version:

1. Number of projects – NO LIMIT
2. Number of users – up to 15 people
3. Size of uploaded attachments – up to 100 MB
4. Mobile application – YES
5. Posting comments – YES
6. Setting a deadline for a task – YES
7. Task completion deadline reminders – YES
8. Support – YES (community support for the free version)

Additional features in the paid version (30-day free trial):

1. Price €10.99 (approx. $12.35) per month per user with an annual plan (€13.49 (approx. $15.15) if paid monthly)
2. Four project views (list, board, calendar, timeline)
3. Detailed reporting
4. Placing milestones
5. Private teams and projects
6. Timeline
7. Workflow Builder
8. Forms
9. Task dependencies
10. Dashboards and custom charts
11. Start dates and times
12. Advanced Search
13. Comment only projects

2. Trello – tasks management software for individuals and small business

Project management software – Trello

Description:

Trello is a virtual corkboard for your team. The board can be accessed from a computer as well as a smartphone. Trello is very easy and intuitive. It is ideal for outsourcing tasks in a micro-business or as a handy “tasker” for a micro-entrepreneur.

A video showing how the app works:

Features in the free version:

1. Number of projects – 10 boards
2. Number of users – NO LIMIT
3. Size of uploaded attachments – in the free version 10 MB
4. Mobile application – YES
5. Posting comments – YES
6. Setting a deadline for a task – YES
7. Task execution reminders -YES
8. Support – YES (e-mail, community support)

Additional features in the paid version:

1. Price $5 (approx. €4.45) per month per user with an annual plan ($6 (approx. €5.34) with a monthly fee)
2. Single file attachment up to 250 MB
3. Unlimited number of boards
4. Advanced task lists
5. Priority support

3. ClickUp – unlimited users already in the free version

Project management software – ClickUp

Description:

This solution is very similar in functionality to Trello. It is clear and very user-friendly. Each feature is described in a simple way. Primarily it is worth considering because of the functionality and very cheap paid package (only $5 per month) – which gives you many useful features.

Integration with Google Drive is useful too. 

A video showing how the app works:

Features in the free version:

1. Number of projects – NO LIMIT
2. Number of users – NO LIMIT
3. Size of uploaded attachments – in the free version a total of 100 MB
4. Mobile application – YES
5. Posting comments – YES
6. Setting a deadline for a task – YES
7. Task execution reminders -YES
8. Support – YES (e-mail)

Additional features in the paid version:

1. Price $5 (approx. €4.45) per month per user with an annual plan ($9 (approx. €8.01) with a monthly fee)
2. Unlimited attachment size and cloud capacity
3. Gantt Chart
4. Integration with Google Drive, Dropbox
5. Team creation feature

4. monday.com – unlimited number of projects for two users absolutely free

Project management software – monday.com

Description:

Powerful project management tool trusted by many well-known brands such as Adobe, Unilever and Uber. The solution allows you to set tasks, manage through CRM, integrate with applications such as Asana, ZOOM, Excel and many others. It is an extensive and good tool, with a free plan. 

Truly, monday.com offers a lot in the free version. However, if the number of tasks grows and you need more storage capacity in the cloud, you can smoothly jump to the paid plan for $24 for 3 simultaneous users.

A video showing how the app works:

Features in the free version:

1. Number of projects – NO LIMIT
2. Number of users – 2 users
3. Size of uploaded attachments – 50 MB (500 MB of storage)
4. Mobile application – YES
5. Posting comments – YES
6. Setting a deadline for a task – YES
7. Task completion deadline reminders – NO
8. Support – YES (e-mail, phone, knowledge base)

Additional features in the paid version:

1. Price $24 (approx. €21,36) per month with an annual plan (the price includes a package for 3 users, each additional user costs $8 per user per month)
2. Android and iOS app
3. 5 GB of cloud storage space

Download a spreadsheet with a summary of task management software features

• Download a spreadsheet with work organization apps features

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Which tools for collaboration should you choose?

If I had to recommend some free task management software, depending on what you do for a living, I would suggest starting with these two:

• Trello – seems to be made for small, local businesses. This app is ideal for businesses where several people work together. Where common tasks are simple, uncomplicated, and the number of tasks is… reasonable. Very often it is the first choice of people who start their adventure with similar solutions. Trello resembles a giant corkboard. It’s fabulously easy to use and will be perfect in helping you learn how to organize and manage more complex and extensive teams.
• Asana – definitely my favorite program. I fell in love with it. It’s a real project multi-tool – especially when several people need to work together on a single task. Perfect for the creative industry. The perfect combination of simplicity, eye pleasing design, a touch of craziness (check out the flying rhinos)! What I love about it is the option to tag tasks and subtasks as well as features and the interface. The only thing I would criticize are the unclear email notifications. But this is a microscopic con. If you are looking for a smart organizer for IT, advertising, marketing, blogosphere topics – Asana is the best choice!

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